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People Manager Guidance

These videos can be used alongside the People Manager User Guide ‌to show how you can perform certain actions within iTrent.
The link to log in to iTrent is

Not sure what People Manager is?

Please visit the People Manager home page where you can find further information about the role of People Manager.

Sickness Absence

Sickness Reporting Procedure

This video shows the new sickness reporting procedure for the University. It shows the action(s) you must take as a People Manager, but also shows what the employee and the Absence Administrators must do to give an overview of the sickness reporting process from start to finish.

Recording Sickness Absence

When a member of staff contacts you to inform you that they are unable to attend work due to sickness, you will need to record this in iTrent.

This video shows the steps that you should follow in order to record this sickness absence.

Recording a Return to Work Meeting

When a member of your team has returned to work after a period of sickness absence you should carry out a return to work meeting.  This meeting will need to be recorded in Itrent. 

This video shows you the steps that you should follow to do this.

Approving Annual Leave Requests

Employees should now be requesting all annual leave via MyHR.  When they do so, you will receive a notification of this request and you will need to either approve or reject the request in iTrent.

The video below shows the steps that you should follow in order to do this.

Updating a Working Pattern

If a member of staff that reports to you will be changing their working pattern, or going in to a none working period, you will need to update their working pattern in iTrent.  It is important that this is done as if the working pattern is incorrect, then their annual leave entitlement may not be calculated correctly.

The video below, shows you the steps that you should take in iTrent in order to update a working pattern.

Setting up a Task Redirection

If you will be out of the office for more than a few days (e.g. annual leave) then you may need to add a task redirection.  This will redirect annual leave requests and sickness absence notifications to a colleague so that they can handle them in your absence.

The video below demonstrates how to set a task redirect up in iTrent.

If you have any problems or queries after reading the above information relating to using iTrent please contact or call ext 1875.

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