Travel and Leisure

Cycle2work Scheme

The University of Huddersfield provides access to several cycle to work schemes. These schemes allow members of staff to purchase bikes and make Tax and National Insurance savings of up to 47% of the bikes value. Each scheme has an upper spend limit and all deductions are made over a 12 month period.

The bike must be primarily be used for commuting journeys but it can also be used for additional leisure journeys. As well as covering the purchase of traditional push bikes the schemes also include e-bikes and some safety accessories.

All employees are invited to participate in the cycle to work schemes, however, it may be that your total pay prevents you accessing your preferred value of cycle and safety accessories. Should you be impacted by the legislative limits then the Payroll department will contact you with a revised upper limit.

Details of each scheme are shown below. For any further queries please contact payroll@hud.ac.uk

Halfords Cycle2Work: How to Apply

Visit your local Halfords store to decide the total amount that you would like to apply for. This can be up to £1000 and can include a bike and all related safety equipment.
If you would like a bike outside of the Halfords range please call their special order line on 0845 077 8850 to find out your most local partner independent stores.
Sign up by visiting cycle2work.infoand click “Employee sign up now” using employer code hud2017
Once completed you will receive an email asking you to verify your details. Click on the link provided which will activate your account.
Log in using the username and password you have created. You will be taken to your own unique homepage.
Click on the “Apply Now” button and complete your personal details.
Select your Letter of Collection (LoC) value and submit.
You will receive an email with your Hire Agreement, you need to review, sign and confirm. This is then sent to payroll for approval.
Once approved you will receive an email containing your LoC!
Print your LoC and take it to your local Halfords to collect your brand new bike and accessories! (Please remember to provide a valid form of I.D along with your LoC)
Deductions will start in the next available payroll period.

Vivup Benefits: How to Apply

Access the Vivup Benefits
Register for the scheme, selecting University of Huddersfield as the organisation.
Search on-line for the available bikes or bike shops that use the scheme.
Enter the ‘Bike Quote’ once you find the bicycle that you wish to purchase and submit for approval.
The Payroll team will review your application and approve it subject to the scheme limit of £2500.
You will receive confirmation of the approval of your application and details of how you can collect or receive delivery of your chosen bike.
Deductions will start in the next available payroll period.

The Green Commute Initiative (GCI) – How to Apply

The first step is to choose your new bike and any accessories you might need.
The next step is to submit your application. You will need to use UNIOH as the employer code.
Your request will be sent to the HR department for approval against the scheme limit of £4000 and your monthly earnings.
When your application is approved GCI will process your application and confirm the order with the bike shop. GCI will email you two documents for electronic signature; the Hire Agreement (3 months) and the Salary Sacrifice agreement. Please sign both of them. Until they receive the signed documents, nothing further will happen with your application.
The University will now set up the salary sacrifice deductions to start from the next available payroll period. These will last for 12 months and depending on your tax rate, you’ll save either 32%, 42% or 47% on the cost of the package.
Due to HMRC rules GCI must hire the bike to you. The Hire Agreements are always for three months. After that, GCI will write to you and offer you a free-of-charge loan of everything for a further 5 years and 9 months which takes the bike to 6 years old. This means you continue to benefit from the tax break with no penalties from HMRC.
After the loan period, you can buy the bike from GCI for £1. The £1 charge is so that GCI can demonstrate to HMRC when the transfer of ownership took place which protects you from any tax claim from them. In practice, the bike is yours from day one.

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