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Online Events

In this section we provide a brief overview of the various options available for Online Events. 

Please note that online events are not to be used for teaching purposes.  These are for online conferences, webinars etc to showcase and celebrate your and the University's achievements.

Teams Live Events

Teams Live Events

Teams Live Events are an extension to Teams meetings which enable you to schedule and produce events to a large online audience.  It has the capacity to stream to 10,000 attendees.

There are two types of event:

  • Simple Teams – allows screen share and/or one camera to be visible to attendees.
  • Complex Live Event – allows different scenarios to be queued up e.g. various PowerPoints, pre-recorded videos but no live camera (unless the person on camera is also the producer or with the producer)

And there are also 3 different role types:

Producer

  • Starts and stops the stream
  • Shares video of various presenters
  • Shares an active desktop/audio or window

Presenter

  • Presents screen/audio/video
  • Can moderate the Q&A

Attendee

  • Is muted, has no video, can only watch the event and participate in the Q&A session.

Live Events can be made either

  • public i.e. open to anyone with no logging in or
  • private i.e. open to people only at the University of Huddersfield

We will automatically set the meeting to be viewable to the public unless specifically asked not to.

We have created a quick comparison chart of the different capabilities offered by each of our available platforms below.

Teams Meeting

These are much more configurable than the Live Events but are aimed at a smaller audience (upto 250).

Participants can share screens, files, camera feed and audio and can chat, set backgrounds or change the view of other participants.  There is a lot more functionality that comes with a standard Teams meeting than can be achieved using Live Events.

Zoom Meeting

This was bought as a temporary license at the start of the first lockdown to ease the transition into Microsoft Teams.  As Teams is now fully functioning, the license for Zoom is expected to expire in April/May 2021.

Comparison Chart

 

ActionTeams MeetingTeams Live EventZoom
Max no of webcams simultaneously 9 1 49 with Gallery view
Chat/Polls/Q&A Yes

Chat for main group

Q&A for participants

No poll                   

Yes
Screen sharing Host, specific people or all Producers and presenters Host only or All
Breakout Rooms Coming soon (Oct 2020) No - not sure if included in rollout for Teams Yes
Max number of participants 250 10,000 300
Ability to mute all participants Yes By default Yes
Ability to turn off participants camera Yes - host By default Yes - host
Ability to remove a participant Yes -host Not required Yes -host
Record session Yes Yes No (can record via Panopto)
Set background Yes No Yes
Place attendees in waiting room Yes Event only visible once made live. Yes
Allow co-hosts Yes Producers and presenters Yes
Annotation No No Yes
Whiteboard Yes No Yes
Non verbal feedback Via chat or hand raise via Q&A Yes
Customize waiting room No N/A Yes
Spotlight Yes N/A Yes
Meeting notes Yes No No  
Allow/deny participant to skip through a presentation. Yes No No
Live captioning Yes - average quality No No
Live stream to Youtube/Facebook No Not required Yes
Ability for presenter to use tablet/phone Yes No Yes

 

Training

Teams is the University’s preferred application for video conferencing and as such all of our training resources have been concentrated on that.  All training for Microsoft Teams is held within Teams itself.  Staff have access to the ‘Training’ Team and should be able to see it in your desktop application.  If you cannot see it then you can find it here.

There is an additional channel within the ‘Training’ Team which is specifically for Live Events.  We request that anybody who is presenting or producing a Live Event complete the training within this channel and then complete the Quiz prior to a live session.

If you need help using Zoom then they have excellent resources on their website.

Book an online event

Zoom and Teams meetings can be created yourself.  Instructions for this can be found on the Zoom and Microsoft websites.  CLS AV & Events are happy to support these events if your department does not have its own technicians.

As Teams Live Events are limited to 15 concurrent sessions per organisation, the booking of a Live Event can only be done through CLS AV & Events.  Live Events are highly produced and have limited functionality compared to Teams and Zoom meetings, however if you are expecting a large number of attendees then this is the option for you.

We request that all people involved in a Live Event undertake our training prior the actual event so that we can ensure that things run as smoothly as possible.  This can be found on the Training Team site.

Live Event bookings can be requested through our online form on HudHelp.

Please make sure that your event is also placed on the University Events calendar.

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