Events

The Internal Events Manager (IEM) is here to help departments and individuals across the University on how to plan and execute a successful event. If you are a member of staff organising an event on campus and need any support or guidance please contact s.daley@hud.ac.uk

Things that the IEM can help you with include:

The internal booking of the Student Central Level 6 boardroom and OA4/01
Working closely with the Internal Communications Officer to Publicise University events through the Online Events Calendar, Student and Staff news and external channels when necessary.
Ensuring the correct processes are followed when VIP’s are on Campus.
Working closely with the Universities central and school Marketing teams to ensure an integrated and coordinated approach to event promotion
Working closely with the timetabling team to place events in the best available spaces.
Working closely with the Estates teams to ensure timely and coordinated delivery of events on campus

If you are a member of University staff and are wishing to plan an event on Campus a full checklist has been produced to help you ensure you have everything you need. EventsChecklist.

If you are from a school, you will have an internal Marketing and Events team to help you locally with your event. These are led by;

Art, Design and Architecture – Rachel Mountford r.mountford2@hud.ac.uk

Applied Science – Linda Ellis l.j.meston@hud.ac.uk

Business School – Kate Cryer k.cryer@hud.ac.uk

Computing & Engineering – Kelly Jakeman k.d.jakeman@hud.ac.uk

Education & Professional Development – Danielle Butler d.e.butler@hud.ac.uk

Human and Health Sciences – Sarah Bassett s.bassett@hud.ac.uk

Music, Humanities and Media – Harriet Hey h.hey@hud.ac.uk

Important information for ALL staff organising an event on campus

The first thing you must do before publicising any event is to confirm your booking of the spaces you need for the event.

All events must be logged in the Campus Events Diary on SharePoint and information kept up to date as the planning process continues. This can be found here;

https://unishare.hud.ac.uk/uniwide/events/Lists/University%20Events/calendar.aspx

All external speakers to the University must be logged via the External Speaker log by the organiser of the event (this is a requirement placed on us by external regulation). This should be done no less than 2 weeks prior to the event. This can be accessed via the events diary on SharePoint or directly here;

https://www.hud.ac.uk/cgi-bin/external-speakers/log-speaker.pl

BOOKING ROOMS

Each school has a timetabling department available to assist you with your room bookings

Applied Science	timetable@hud.ac.uk	Liz Brennand	3823
Applied Science	timetable@hud.ac.uk	Louise Pearson	1408
Art, Design & Architecture	timetable@hud.ac.uk	Rachel Beaumont	1915
Business School	timetable@hud.ac.uk	Iffatt Mumtaz	3631
Business School	timetable@hud.ac.uk	Daniel Dryden	1567
Computing & Engineering	timetable@hud.ac.uk	Mike Poole	3093
Computing & Engineering	timetable@hud.ac.uk	Danielle Rothwell	2740
Education & Professional Development	timetable@hud.ac.uk	Debbie Holdsworth	8234
		Susan Cooper	8284
		Laura Brown	8277
Human & Health Sciences	timetable@hud.ac.uk	Cindy Bradshaw	3600
		Bev Foreman	1170
		Susan Broadbent	3708
		Sue Branton	1170
		Tabaseya Hussain	1412
MHM	timetable@hud.ac.uk	Kerry Woodhead	2002
MHM	timetable@hud.ac.uk	Katrina Fox	2739

**The central timetabling team can be reached on central-roombooking@hud.ac.uk

There are two rooms in the University that are not utilised for teaching and are available to book for special events. These are booked for internal use via the IEM.

Student central Level 6 boardroom

This seats 24 on a large round table that cannot be moved and has full AV Facilities

Oastler Level 4 room 1

This is a large flexible space that can be set in lecture style for unto 300 and can be set as a flat space with various set-ups.

Car Parking

Please note that there are no visitor parking spaces available guests to the university during the day until 5.15pm. There are 2 pay and display multi-storey car parks close to the University campus. There is a free town bus service linking the bus and railway stations to the University campus. A small number of VIP car parking spaces may be reserved for VIP guests on arrangement through the Internal Events Manager

Catering and refreshments

Catering for events on campus is provided by our in-house University Catering Services. The Conference and Events Menu is suitable for daytime meetings and events. Bespoke menus can be provided on request for any occasion.

Where possible catering source regional and seasonal produce.

The University is a Fairtrade University. All Coffee, Tea and sugar, served to students, staff and visitors is Fairtrade.

The current hospitality menu can be found HERE

Accommodation

You may wish to provide your guests with accommodation information. We have many local hotels near to the university;

The Woodman Inn

Briar Court Hotel

Cedar Court Hotel

Premier Travel Inn (nearest Huddersfield Central)

Premier Inn – Central Huddersfield, St Andrews Road, Huddersfield HD1 3AQ

Travelodge – Leeds Road, Huddersfield HD1 6NW

Alternatively, we can offer Student Accommodation at certain times of the year;

Single ensuite student rooms are available for residential conferences and meetings during July and August. Located on Firth Street, adjacent to the University campus.

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Events