ASIS

ASIS (Applicant and Student Information System) is the central database which stores academic and personal data for applicants and students.

Data from ASIS feeds into key University systems, including Student Finance, the Library, Timetabling, and the student portal, Brightspace.

Both staff and students access ASIS through the web portal known as eVision, available via My Students (staff hub) or My Studies (student portal).

The back-end database, ASIS Client, is also used by administrative staff for more technical processes, such as course setup and awards.

ASIS access

Access to ASIS or eVision (My Students) is given to staff who require it as part of their role.

New staff accounts must be requested by a line or ASIS manager using the New User request form on HudHelp.*
Once the request is submitted, the staff member will be enrolled on our introductory training. Their account will be activated within two working days of completing the training.
Changes to existing access or permissions should be submitted via the Change of User Access request form on HudHelp.*

* If you are a line manager and the forms are not displayed for you in HudHelp, please email us and we will add you to the relevant access group.

Training

We have a number of short helpful training videos and in-depth guides on our Brightspace page called ASIS Basics.

These resources are updated regularly. If there’s a topic you’d like us to cover that isn’t currently available, just let us know.

If you do not yet have access to ASIS Basics, please email us and we will arrange this for you.

Contacts

Below are the contacts for each course administration team and service. They should be your first point of contact for any ASIS-related query (staff only).

Course Administration Teams

School of Applied Sciences - sas.course.enquiries@hud.ac.uk

School of Arts and Humanities - sah.course.enquiries@hud.ac.uk

School of Computing and Engineering - sce.course.enquiries@hud.ac.uk

School of Business, Education and Law - sbel.course.enquiries@hud.ac.uk

School of Human and Health Sciences - shhs.course.enquiries@hud.ac.uk

Services

Data Returns – Greig Gemmell – g.a.gemmell@hud.ac.uk

Disability and Wellbeing – Jo Mitchell – jo.mitchell3@hud.ac.uk

Distance Learning Unit – Deborah Holdsworth – d.holdsworth3@hud.ac.uk

Employability and Placements Services Team – Claire Goodliff - C.E.Goodliff2@hud.ac.uk

GPA Team – Kathryn Brook – k.j.brook2@hud.ac.uk

Graduate School – Tracy Wood – t.m.wood2@hud.ac.uk

International Office – Lyndsy Johnstone – l.johnstone@hud.ac.uk

Planning – Keith McCabe – k.mccabe3@hud.ac.uk

Registry – Anna Powell a.powell2@hud.ac.uk

Student Finance – Kirsty White – k.a.white@hud.ac.uk

Student Records – Vicki Carver – v.l.carver@hud.ac.uk

Student Recruitment – Sarah Elstub – s.l.elstub@hud.ac.uk

Timetabling – Dominic Peberdy – d.peberdy@hud.ac.uk

If you are a student, please always contact mycourse.enquiries@hud.ac.uk in the first instance.

ASIS Support Team: asissupport@hud.ac.uk

Hours of service: 08:30 - 16:00 Monday - Friday

Forms

See more on forms.

Contact us

See more on contacting us.