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Guidance

The University of Huddersfield has financial procedures covering all procurement activity undertaken on behalf of the organisation.

Where the University has a requirement, the responsible officer must first check whether an existing contract or framework agreement can meet those needs. In these cases, establishing which supplier to use, the associated whole-life costs of ownership and placing an order should be relatively straightforward before the order is processed through Agresso and the @UK e-marketplace.

In certain circumstances where a framework contract is to be used then it might be mandatory to subject the requirements to further competition within the framework using a mini-competition.

Where the requirements are not covered by an existing contract or framework, the responsible officer must follow the University's financial procedure rules which direct what type of procedure to follow. Where the value of the procurement exceeds £3,000 and £25,000 respectively, a quotation or tender process must be followed. Procurement services should be notified in each instance to ensure the appropriate procedure is followed and the responsible officer has access to the appropriate level of support and guidance.

The purchasing manual is relevent to all procurement activity and all officers participating in purchasing activities should be familiar with its contents.

If there are any queries relating to the below documents or any of the University's procurement procedures please do not hesitate to get in touch with the Procurement Team.

Quotation Procedure - Updated May 2019

Tendering Procedure - Updated May 2019

Standard Terms and Conditions - Purchase of Goods

Standard Terms and Conditions - Supply of Services

Purchasing Manual

‌Guidance for mini-competitions

Procurement Essentials

Furniture Disposal Policy and Procedure

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