New Supplier Requests

New suppliers can be requested by filling in the appropriate form on the 'Forms' page and these will be assessed and the requestor contacted by procurement services with the decision or information of the correct supply route.

For all purchases outside of Estates and Facilities, where the total value of a purchase falls between £5,000 and £50,000 (ex VAT) purchasers are required to obtain a minimum of 3 written quotes from relevant suppliers.

When the anticipated annual value for a particular commodity (ex VAT) is £50,000 or more, or when the value of an individual purchase is in excess of £50,000 (ex VAT) a formal tender exercise must be conducted, unless a sole supplier authorisation form has been approved by the Director of Finance. All tenders must be done via the In-Tend electronic tendering system with the assistance of the Central Procurement Team.

A new supplier request must be raised and approved prior to any purchase being made. Failure to adhere to this guidance will be considered as a breach of the University’s financial policy and procedures.

Following submission of this new supplier request, Procurement will review the details within 7 days. Failure to provide sufficient or correct information will result in set up being delayed.

The supplier will be contacted to provide BACS payment details and to indicate their acceptance of the University’s relevant standard terms and conditions.