People Manager

If you are a Line Manager for an employee at the University you should have access to People Manager. This allows you direct access to the HR system (iTrent) where you will be able to undertake a range of activities such as approving annual leave, recording sickness absences and recording your PDPR.

The link to log in to iTrent is https://itrent.hud.ac.uk/. Your username and password is the same as the AD information you use to access your emails or your PC at work. This system is only available on campus.

Please review the user guide and videos below to familiarise yourself with the system.

iTrent Logo

People Manager User Guide

This user guide can be used to find information regarding all of the tasks you are able to undertake within iTrent as a People Manager. 

User Guide

Sickness Absence

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Sickness Reporting Procedure

This video shows the sickness reporting procedure for the University. It shows the action(s) each person must take to give an overview of the sickness reporting process from start to finish.

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Recording Sickness Absence

This video show how record a sickness absence in iTrent for a member of your team.

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Recording A RTW Meeting

This video demonstrates how to record a Return to Work meeting that you have completed with a member of you team after they have returned from a period of sickness. 

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Working Patterns

 

The videos in this section detail the processes that you should do as a line manager in order to keep update working patterns for your reportees.

It is very important that working patterns are maintained and updated correctly as it may impact a reportees annual leave entitlement if their working pattern is incorrect.

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Updating a Working Pattern

This video details the steps you should take if a reportee changes working pattern and needs updating in iTrent. 

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Adding a non-Working Period

If a member of staff works less that 52 weeks of the year, you will need to enter a Non-Working Period working pattern for this time.  This video details the steps you should take in order to do this.

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Annual Leave

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Approving Annual Leave

This video details the steps you should take to approve a period of annual leave that has been requested by a reportee.

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iTrent User Functions

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Task Redirections

If you will be out of the office for more than a few days (e.g. annual leave) then you may need to redirect any sickness absence notifications/annual leave requests to a colleague.  This video demonstrates how to do this.

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PDPR Process

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Attaching a PDPR Life Cycle

This video demonstrates the process that you should follow to attach a PDPR life cycle to your reportees in iTrent.  This is the first step of the PDPR process and should be done to start the process.

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